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Receptionist

Responsibilities:

  • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries; accommodate the need of visitors including creating guest Wi-Fi passcodes, office space, refreshments, and other items.
  • Assist safety with the input of incoming field audits in the database, scanning, and proper cataloging.
  • Maintain building security by issuing visitor identification badges and ensuring building doors are secured.
  • Accept and sign for packages and sort and distribute mail to the appropriate party including the correct Shared Service Department.
  • Manage reception area to ensure effective telephone and mail communications both internally and externally.
  • Assist with PO creation and online ordering, in compliance with corporate requirements; support AP resolution by revising POs, contacting Shared Services, and taking action as needed to escalate to the correct person.
  • Assist with travel arrangements as needed and requested, including hotels, flight arrangements, and car rentals.
  • Assist and provide support with P-Card and T-Card reconciliations in Concur.
  • Answer phones on multiple phone lines.
  • Maintain conference room schedules by planning and scheduling necessary resources.
  • Provide historical reference by utilizing filing and retrieval systems; serve as a back-up in satisfying requests for corporate documentation.
  • Assist with event and planning including coordination, host event booking and entertainment.
  • Serve as back-up for office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Assist and facilitate the timely signature of documents by the appropriate parties.
  • Research, prioritize and follow up on incoming matters.
  • Follow and enforce the Company required safe work practices and procedures at all times.
  • Demonstrate excellent communication skills, professionalism, and promote a positive customer service attitude internally and externally.
  • Enforce and abide the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy.
  • Perform all other duties as assigned.

Supervisory


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